My brother and I have 2 step-siblings. Dad died in 2003 and left everything to my stepmother (there was a newer will written which she hid and filed an old one that was more to her benefit, but alas since we couldn't prove it, there was nothing we could do). She died in 2011 and if there was any money left in her estate, we kids were each to get a fourth. Stepsister is executor and has not been forthcoming with any information (just says there wasn't anything left). 5 years later, we get a letter from the probate attorney requesting that we sign and notarize that we received our just distribution and relinquish any further claim to the estate. My brother and I never got ANYTHING, no records of any assets or expenses paid...is this a normal thing to do to close the estate, because I never heard of such a thing. How can we find out if we were due anything? I would hire an attorney to send a letter, but if there is truly nothing left, the fees would just be money down the drain. There is a clause in her will that says no accounting can be forced unless a fiduciary agent was used, so since my stepsister was executor, does that mean we can't have access to any of that information and just have to "trust" her that nothing was left? It's highly unlikely that there wasn't anything, as she had significant assets at one time. I'm frustrated, confused and angry because I thought this was all a done deal, and here it is in my face again. What should I do? Do you think the attorney is pressuring closing the case so he can get final payment, or are our stepbrother and stepsister trying to pull a fast one? And why would they need our signatures if everything had been distributed as directed?
probably the easiest is if you know the case # then call probate court to ask how to request the docket filing for the case. The docket filing will be a listing with an associated # of what was done by timeline with a filing # attached & with time stamp as to when received by court and filing # for items signed off by court. Like when the atty submitted the Original will has its own # and then when the judge signed off appointment of the type of administration will have it's own #. There will be all sorts of items in the docket. Most you don't need to bother with. What you want is the 1. List of Appraisal/Appraisement, 2. Claims Due the Estate & 3. Claims Against the Estate. That's where all the $ details are. What these are called can vary by state but you get the idea......If her atty is asking for you to do a final sign-off, all the above 3 have been filed. PC can charge you for these & yiu need the docket # to get them. Call PC & speak with staff as to how to get. I'd bet they are available for very little cost as an email attachment download. Like $ 5.00 each. PC is public records court, I think in all states, so should be no issue in you or anyone else getting these.
If you do get an atty to do this, if they do probate they likely will have an online account with PC, so they or their paralegal just quickly enters a request for docket & items and gets in a download usually within 24 hrs. No need to go to the courthouse costs. Often other than the appointment of executor & letters testamentary issued (you do an oath in person), there is no other courthouse visits as everything is entetered via the probate atty on-line account to the court.
But back to yiour ?, so you have the 3 items, You then go over the 3 to see if anything is questionable to ask the probate atty. specifics as to the spefici items eithin the claims based on what was entered in the 3 items. The items have to have supporting documentation...so if it shows Cousin lowlife had a 15k claim against the estate, there has to be a documnent on this. I'd send the request via fax & certified mail with the return registered receipt ($8.00 at uspo for the combo). It is not your cost to get the atty to do this, the executor is responsible to pay the atty. They need your signature to close out so they will need to respond to your request. You can go total all bad witch nuclear on this if you find obvious & clear discrepancies in the filings & you have the personality for going nuclear.
If you don't know the PC # you can request from probate atty but if you think it could cause issues, you can find it on your own. You can call the courthouse to get it altough this seems to often be dog chasing their tail to get the answer. I'd suggest you try calling first & if it doesn't work then find it via the Notice to Creditors How NOC is done depends on your states laws but it should have appeared at least once in whatever publication(s) is/are considered of enough circulation to get NOC placement. By this I mean it does NOT have to be the wider circulation daily paper that gets the NOC. For my moms county, there are 4 publications that can get NOC. Often 1 is lots cheaper and gets most independent administration probate NOC. If you live in a smaller town, there is likely going to be 1 paper that does all legal notices for the county. Google NOC and your state or county & see what comes up.
About the IRS, the executor does not necessarily need to do a last filing. If they were on Medicaid, their taxable income is probably going to be below the threshold required for tax filing needed. If they die early in the year, the same thing could happen so no filing needed.
If their old bank account is a POD, whomever is the POD can continue to leave the account open. The POD SS# now get associated with the account, if the POD is going to be the executor, this works really well so no IRS ein needed. This is what we did for my moms estate & it was a bank officer who suggested to do it this way. I too assumed the IRS EIN had to happen but not so. Now I waited to put in my own funds to pay for estate administration expenses till I was named executor & got letters testamentary. Bank kept an original of letters too. This has really worked out well as everything is there to track for probate & years past as well.
If there is $ in the estate, the executor probably can get a draw for their administration once appointed. I was executor for an aunt ages ago and it was a draw & about 5% of final estate value plus expenses. If they died & were on Medicaid, there isn't going to likely be any money for estate administration. Executor does this basically for free. But executor can do their own claim against the estate for travel & MIE (meals & incidental expenses) based on federal rate for state. If they died & were on medicaid and had a home (so MERP will be involved), it's kinda important to do this as an executor related claim will usually be paid first from assets of the estate (the house) before others including MERP. If your state is a level of claim probate state, executor is class 1or 2 claims & must be settled before others with lower claim placement. If you go once a month to check on house and probate runs for months or even a couple of years, the travel & MIE will add up & not insignificantly.